The Mayors Conference on Entrepreneurship | PLAN YOUR TRIP
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Plan Your Trip

General Information

HOTEL

Oakland Marriott City Center
1001 Broadway, Oakland, CA 94607
Website

The Kauffman Foundation will cover up to three nights at the conference hotel.

DEADLINES

Travel Deadline: September 20, 2017

DRESS CODE

Dress for all events is business casual.

Travel and Booking Your Flight

TRAVEL PLANNING

Please plan your flight to arrive no later than 4:30 PM on Wednesday, October 25. The Kickoff Reception and Dinner will begin at 6:00 PM.

The 2017 Mayors Conference will officially begin with breakfast on Thursday, October 26, at 8:00 AM and end after lunch on Friday, October 27, at 1:30 PM.

Please plan your return flight to leave no earlier than 2:30 PM on Friday, October 27.

The Kauffman Foundation will provide one round-trip lowest-priced reasonable ticket for invited participants when the trip is booked through the Kauffman Foundation travel partner, Travel and Transport. If you prefer not to accept that particular itinerary, you have the option of changing the itinerary, but will be asked to pay the difference between the fare offered and the fare of your choice.

All charges, fees, additional fare costs or penalties incurred from changes made to airline reservations after they are ticketed are solely the financial responsibility of the participant and are not subject to reimbursement.

TRAVEL ARRANGEMENT

When contacting Travel and Transport, please be prepared to provide:

  • Your name as it appears on your photo ID
  • Date of birth
  • Gender
  • Seating preference (aisle or window)
  • Time requirements for travel
  • Departing airport
  • Relevant frequent flyer number
  • Special requirement requests
AFTER CONFERENCE WINE TRIP

Be sure to stay for an exclusive Friday wine country experience. We will travel to a boutique winery in Napa for a tour and tasting that will showcase all that California’s Napa Valley has to offer for the wine enthusiast. More details coming soon, but be sure to plan to attend this unique post conference event. More details here.

COVERED EXPENSES

The Foundation will be directly responsible for the following expenses: airfare, hotel accommodations, conference meals and shuttle service to and from the hotel, including airport transfers and offsite events.

Note: If you are not permitted to receive your travel paid for by the Kauffman Foundation, you may still use the travel link that will be sent to arrange your travel. If you do not use our link, please share your itinerary with Mette Kramer at mkramer@kauffman.org so that we can ensure all other conference-related matters are coordinated.

EXPENSES NOT COVERED

We regret that we are not able to cover any additional travel expenses including: home-to-airport transportation, airport parking, meals while traveling, or incidental costs including car valet gratuities, spa services, restaurant/bar, honor bar, or any costs associated with guests traveling with meeting participants. Meals on your own are not reimbursed by the Kauffman Foundation.

For any person who is planning to attend the conference, yet chooses to make his or her own travel arrangements, please be sure to forward travel plans to Mette Kramer at mkramer@kauffman.org to ensure that all other accommodations are reserved.

CANCELLATION POLICY

As a courtesy, we ask that all cancellations be made at least 14 days in advance by contacting Mette Kramer at mkramer@kauffman.org.

If airline reservations have been confirmed and ticketed prior to cancellation, the participant will be financially responsible for the full cost of the airfare and any change fees. By making reservations with our travel agency and accepting covered travel accommodations, you acknowledge and accept the terms of this cancellation policy.

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